ARTISTIC ADMINISTRATOR
Led by Artistic Director and Founder Lyn Williams AM, Gondwana Choirs is a Sydney-based, national choral organisation with a global profile, acknowledged as a world-leading youth choral organisation.
We are looking to welcome a dynamic new team member to the integral position of Artistic Administrator.
Working closely with the Artistic Director, Associate Artistic Director and the Choir Management team, the Artistic Administrator plays a crucial role in supporting the smooth and efficient running of the organisation.
Applicants who do not respond to the specific criteria will be disadvantaged.
Artistic Administrator – About the position
Principal Responsibilities & Duties
The key responsibilities and associated duties of the position fall into the following main areas.
Artistic Planning
- Collaborate with the Artistic Director to develop long-term and annual artistic plans.
- Facilitate the program planning process and associated meetings and ensure effective communication of plans to all relevant parties.
- In collaboration with Choir Managers and Executive Director develop and manage budgets for all activity including creatively finding solutions to budget challenges.
Artistic Relationship Management
- Build and maintain strong relationships with conductors, accompanists, composers, and other artistic staff.
- Facilitate clear and consistent communication with all artistic staff, artists and collaborators.
- Manage contracts and negotiations with artistic staff and external collaborators and presenters.
- Manage the commissioning of works with composers.
- Develop and nurture partnerships with external stakeholders
Concert Production
- Manage booking of concert and rehearsal venues.
- Oversee all aspects of concert production, including stage. management, lighting, sound, and other technical requirements.
- Coordinate with production teams, venue staff, and external vendors to ensure smooth execution of performances.
- Develop and manage production schedules, load-in/load-out plans, and technical rehearsals.
- Ensure that all concert production elements meet the artistic and technical standards of Gondwana Choirs.
- Troubleshoot and resolve any production-related issues that arise during performances.
Position Requirements & Competencies
Essential
- Passion for choral music and commitment to the mission of Gondwana Choirs.
- Experience (at least two years) in a similar role.
- Ability to effectively organise and manage multiple tasks, projects, and deadlines in a fast-paced environment whilst maintaining a high level of attention to detail.
- Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with artists, staff, volunteers, and external stakeholders.
- Proficiency in using office software (e.g., Microsoft Office Suite, Microsoft 365) and willingness to learn new software and digital tools relevant to the role.
- Ability to work autonomously and with initiative whilst forming an integral part of a team.
- Excellent written and spoken English.
- A NSW Working With Children Check or ability to gain one.
Desirable
- Ability to read music.
Personal Characteristics
- Calm, friendly and professional demeanour.
- Highly developed communication and interpersonal skill with the ability to act as a polished and compelling representative of Gondwana Choirs.
- Professional confidence, maturity and sound judgment, combined with a naturally collaborative and consultative style.
- A naturally curious and creative approach, especially in relation to solving problems and embracing new ideas.
The salary is $85,000 per annum plus superannuation, 37.5 hours per week.
How to Apply
Applicants are required to provide a written response demonstrating their capacity to address the ‘Principal Responsibilities and Duties’, and also the ‘Position Requirements & Competencies’ – maximum 2 pages.
Applicants who do not complete this part of the process will not be considered for interview.
Applicants should also include contact details for three referees, and your CV.
Applications are to be addressed to Louisa O’Toole, Executive Director, at louisa.otoole@gondwana.org.au by 12 January 2025.
